* Warning: This is an unofficial, introductory copy of the bill.
The official copy considered by the City Council is the first reader copy.
Introductory*
City of Baltimore
Council Bill R
(Resolution)
Introduced by: Councilmember Cohen
A Resolution Entitled
A Council Resolution concerning
title
Moving Baltimore City To Paperless Paychecks
For the purpose of calling on the Department of Finance, and the Department of Human Resources, to ensure that fiscal 2019 payroll negotiations emphasize security, efficiency, and waste reduction - including a process for electronic time keeping and an opt-in feature for paper paycheck advices - and to issue an RFP for competitive bids for Baltimore City’s payroll in anticipation of 2020 payroll contract negotiations.
body
Recitals
Currently, Baltimore City provides a paper paycheck advice to each employee even those
with direct deposit with no option to cease receiving paper pay advices. Furthermore, the current
payroll system demands submission of paper time sheets. This requires the City to print, pay for, and produce tens of thousands of avoidable paper pages each month. Hundred of hours are wasted each pay period because sheets require manually entry.
Eliminating paper paychecks, or even just reducing the number of unnecessary printed stubs issued to employees who receive their pay electronically, could significantly improve efficiency and minimize the environmental impact of the City’s payroll process. Moving to a fully electronic timekeeping process, instead of the mixed paper and electronic process used in many agencies, could add to these benefits in the long term and increase efficiency of all staff.
As the City seeks to cut unnecessary expenses and reduce its impact on the environment in line with long-term sustainability goals, these are changes that should be seriously considered. In order to ensure that the City has the safest, most effective, most fairly priced payroll system, the City should bid out its payroll services contract during the fiscal 2020 payroll contract negotiation. The new payroll contract should commit to reducing overall cost and waste, ensuring safety, and improving government efficiency.
Now, therefore, be it resolved by the City Council of Baltimore, That the Council calls on the Department of Finance, and the Department of Human Resources, to ensure that fiscal 2019 payroll negotiations emphasize security, efficiency, and waste reduction - including a process for electronic time keeping and an opt-in feature for paper paycheck advices - and to issue an RFP for competitive bids for Baltimore City’s payroll in anticipation of 2020 payroll contract negotiations.
And be it further resolved, That a copy of this Resolution be sent to the Mayor, the Director of Finance, the Director of Human Resources, and the Mayor’s Legislative Liaison to the City Council.