Baltimore City Council
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File #: 18-0068R    Version: 0 Name: Moving Baltimore City To Paperless Paychecks
Type: City Council Resolution Status: Adopted
File created: 2/26/2018 In control: City Council
On agenda: Final action: 2/26/2018
Enactment #:
Title: Moving Baltimore City To Paperless Paychecks For the purpose of calling on the Department of Finance, and the Department of Human Resources, to ensure that fiscal 2019 payroll negotiations emphasize security, efficiency, and waste reduction - including a process for electronic time keeping and an opt-in feature for paper paycheck advices - and to issue an RFP for competitive bids for Baltimore City’s payroll in anticipation of 2020 payroll contract negotiations.
Sponsors: Zeke Cohen, Ryan Dorsey, Brandon M. Scott, John T. Bullock, Bill Henry, Leon F. Pinkett, III, Kristerfer Burnett, Mary Pat Clarke, Edward Reisinger, Robert Stokes, Sr., Sharon Green Middleton, President Young, Shannon Sneed, Isaac "Yitzy" Schleifer
Indexes: Baltimore City, Paperless, Paychecks
Attachments: 1. 18-0068R~1st Reader, 2. Completed File_18-0068R
* Warning: This is an unofficial, introductory copy of the bill.
The official copy considered by the City Council is the first reader copy.
Introductory*

City of Baltimore
Council Bill R
(Resolution)

Introduced by: Councilmember Cohen


A Resolution Entitled

A Council Resolution concerning
title
Moving Baltimore City To Paperless Paychecks
For the purpose of calling on the Department of Finance, and the Department of Human Resources, to ensure that fiscal 2019 payroll negotiations emphasize security, efficiency, and waste reduction - including a process for electronic time keeping and an opt-in feature for paper paycheck advices - and to issue an RFP for competitive bids for Baltimore City’s payroll in anticipation of 2020 payroll contract negotiations.
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Recitals

Currently, Baltimore City provides a paper paycheck advice to each employee even those
with direct deposit with no option to cease receiving paper pay advices. Furthermore, the current
payroll system demands submission of paper time sheets. This requires the City to print, pay for, and produce tens of thousands of avoidable paper pages each month. Hundred of hours are wasted each pay period because sheets require manually entry.

Eliminating paper paychecks, or even just reducing the number of unnecessary printed stubs issued to employees who receive their pay electronically, could significantly improve efficiency and minimize the environmental impact of the City’s payroll process. Moving to a fully electronic timekeeping process, instead of the mixed paper and electronic process used in many agencies, could add to these benefits in the long term and increase efficiency...

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